Shippensburg Youth Greyhounds- Baseball & Softball Committee

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The Shippensburg Community Parks and Recreation Authority is seeking energetic volunteers to serve on the Shippensburg Youth Greyhounds- Baseball & Softball Committee. We are looking for volunteers to fill the roles of Chairperson, Vice-Chairperson,  Baseball Chairperson, Softball Chairperson, Fundraising Chairperson and Secretary. Letters of interest should be submitted by mail or email to: 

SCPRA
677 Orrstown Road
Shippensburg, PA 17257
director@shippensburgparkandrec.org

Please direct any questions to Tyler Fairchild, SCPRA Director. 

Descriptions of Committee Positions: 

Objective of the Committee:
The purpose of this Committee will be to provide an opportunity for the youth of the area to engage in an organized baseball and softball program; enjoy a safe, healthy and pleasant experience in an organized athletic program; to receive instruction in sportsmanship, teamwork and leadership. 

The Chairperson Will:

  1. Supervise all committee members; preside at all meetings of the committee.
  2. Set an agenda in advance of each meeting and see that each committee member receives this agenda.
  3. Ensure that the provisions of the Committee Bylaws, SCPRA Bylaws, and the CSL Bylaws are adhered to at all times.
  4. Attend All CSL meetings.  
  5. Submit reports to the SCPRA Board of Administration and meet quarterly with the SCPRA Board of Administration.  
  6. Make recommendations to improve the Shippensburg Suburban Baseball and Softball program.

The Vice Chairperson Will: 

  1.  Assume such duties and accept such responsibility in managing the affairs of the Committee as the Chair may assign.
  2. Assume the duties and responsibilities of the Chair in his/her absence or disability.
  3. Make recommendations to improve the Shippensburg Suburban Baseball and Softball program.
  4. Attend league meetings in the absent of the Chairperson.

The Secretary Will: 

  1. Conduct official correspondence on behalf of the Committee. 
  2. Assist other committee members in letters and communications.
  3. Record the minutes of each meeting of the committee.
  4. Distribute copies of all meeting minutes at the beginning of the following month’s committee minutes for approval.  
  5. Assume the duties and responsibilities of the Chair and Vice Chair in their absence.

The Baseball Chairperson Will: 
 The Softball Chairperson Will: 

  1. Prior to the beginning of the season, select the proposed candidates for head coaches where an open position exists for the teams and present their names and qualifications to the committee for approval.
  2. Be able to coach a team upon committee approval.
  3. Teach the skills and techniques of the game of baseball/softball to the coaches, assistant coaches and players of the programs.
  4. Ensure that the basic fundamentals are being taught at all levels.
  5. Ensure that the coaching staff is aware of and abides by the purposes, rules, coaching ethics, and sportsmanship standards of this committee, SCPRA, and CSL.
  6. Serve as the liaison between the coaching staff, committee, parents, SCPRA, and any other interested parties.
  7. Conduct periodic meetings with all head coaches to discuss the program, explain the By-Laws of the Committee, SCPRA, and CSL. All coaches must understand their responsibilities and rights where all matters are concerned within the player and coaches program.
  8. Ensure all coaches are certified in accordance with the CSL.
  9. In charge of and ensure the completion of the initial Criminal and Child Abuse checks on all coaches and committee members.
  10. Ensure that there are a sufficient number of coaches for each squad.

The Fundraising Chairperson Will: 

  1.  Will be responsible for fundraising activities, as well as clothing sales, to support the program.  Suggestions for fundraising will be presented to the committee for approval.
  2. Organize, introduce and discuss all materials for distribution at orientation regarding fundraising obligations for the entire season.
  3. Oversee all fundraising sales collection, double check orders and payments and coordinate orders and deliveries with the appropriate companies.
  4. Forward all collected money to the SCPRA Director in a timely manner for processing.  
  5. Submit a financial report to the committee once each fundraiser is complete. 
  6. Notify SCPRA Director and Parents of those owing any nonparticipating or participating fundraising fees.
  7. Coordinate donations to be utilized exclusively for the support of the program, such as, season and event sponsors.